City of Somerville
Massachusetts

Agenda Item
196468
Work Completed
Oct 23, 2014 7:00 PM

That this Board’s Committee on Finance determine the use and allocation of all funds donated to the city for the American Youth Football League.

Information

Department:Youth Services CommitteeSponsors:Ward One City Councilor Matthew McLaughlin
Category:OrderPurposes:Order

Official Text

That this Board’s Committee on Finance determine the use and allocation of all funds donated to the city for the American Youth Football League.

 

Meeting History

Mar 27, 2014 7:00 PM Video City Council Regular Meeting
RESULT:APPROVED
Apr 1, 2014 6:30 PM  Finance Committee Committee Meeting

Chairman Lafuente stated that he wants the Recreation Superintendent present at future committee meetings dealing with Recreation Department issues. A review of the actions leading up to this order being filed was given and members of the committee expressed concern about the way the situation was handled by the administration, especially since city funds were used to assist the AYFL in light of the fact that the Board of Aldermen deleted the proposed funding of that league during the FY-14 budget hearings. Mr. Boukili and Mr. Bean spoke about the city’s use of funds from a $75,000 payment from Tufts and explained that the intent was to replace the funds once the donation from the Cherilus Foundation was received. Committee members discussed whether PILOT payments should go into the general fund vs. being encumbered for other purposes, with Alderman Heuston adding, for the record, that the city does not receive enough funding from Tufts. In addition to the funding, the AYFL uses city vans and buildings, and it was unclear whether the league pays for the use of the city’s fields.

Requests were made for:

All communications between the city and the Cherilus Foundation,

All purchase orders, copies of checks and timelines for equipment for the AYFL

There was a discussion about what control the Board of Aldermen has, if any, over how donated funds/grants are spent and Mr. Bean explained that the BOA has the authority to accept the funds but has no say in how they are used. Committee members voiced displeasure at the administration’s disregard for the will of the Board of Aldermen, prompting a discussion of what actions the BOA might be able to take to regulate future expenditures. Alderman Ballantyne stated, for the record, that the process surrounding this matter was flawed.

Alderman Heuston’s motion that the City Solicitor advise the Board of Aldermen on the binding nature of Resolutions and Orders (put forth during the city’s fiscal year budget hearings) prohibiting the city from spending funds of a certain nature, was approved.

RESULT:KEPT IN COMMITTEE
May 7, 2014 6:30 PM  Finance Committee Committee Meeting
RESULT:KEPT IN COMMITTEE
May 14, 2014 6:30 PM  Finance Committee Committee Meeting

Mr. Halloran stated that the city should receive the $50,000 Cherilus Foundation donation by June of this year and went on to say that there would be no costs associated for equipment next year. The plan is for the youth group to be independent and file for 501C status. Mr. Bean reported that the full cost of the program is $64,000 and Alderman White questioned the funding gap of approximately $14,000.

Chairman Lafuente requested a breakdown of transportation costs and a complete synopsis of the program detailing what's included, such as, coaching, printing and all expenditures for the past year.

RESULT:KEPT IN COMMITTEE
Oct 16, 2014 6:00 PM  Finance Committee Committee Meeting
RESULT:WORK COMPLETED
Oct 23, 2014 7:00 PM Video City Council Regular Meeting
RESULT:WORK COMPLETED