City of Somerville
Massachusetts

Agenda Item
196164

Requesting an appropriation of $490,000, and authorization to borrow $490,000 in a bond, for a new HR and Payroll system.

Information

Department:Information TechnologySponsors:
Category:Mayor's RequestPurposes:Bond/BAN

Attachments

  1. 28200148_1-Appropriation Order (Somerville) Hardware_Software 1_2014 (This file has not yet been converted to a viewable format)

Official Text

To the Honorable Board:

 

I hereby request, subject to the approval of your Honorable Board, an appropriation in the amount of $490,000, and authorization for the City Treasurer, with the approval of the Mayor to borrow $490,000 for the purchase and implementation of a new HR and Payroll System.

 

To meet said appropriation, the Treasurer will be authorized to borrow $490,000 as provided by M.G.L. Chapter 44, Section 7, Subsection (29).

 

Thank you for consideration of this matter.

 

Joseph A. Curtatone

Mayor

Meeting History

Jan 23, 2014 7:00 PM Video City Council Regular Meeting
RESULT:REFERRED FOR RECOMMENDATION
Apr 9, 2014 6:00 PM  Finance Committee Committee Meeting

Mr. Roche and Mr. Viswanathan spoke about potential savings to the city, lower maintenance costs and up-front costs. The bond would be for 10 years. The same system is presently being used by Brookline and Lowell.

The committee requested the following information:

1) a graph that shows the real costs,

2) hardware costs

3) software costs

4) warranty information

RESULT:KEPT IN COMMITTEE
Jun 19, 2014 6:30 PM Video Finance Committee Committee of the Whole
RESULT:KEPT IN COMMITTEE
Jun 23, 2014 6:30 PM Video Finance Committee Committee of the Whole
RESULT:KEPT IN COMMITTEE
Oct 8, 2014 7:00 PM  Finance Committee Committee Meeting

The term of the bond would be 10 years and the project assigned professional services for accounting and design services. Benefits to the city include being able to connect with the general ledger, billing and reconciliation, employee self services to allow employees to look at benefits on line and to allow for a paperless processing system. The savings over a 10 year span would be just $300,000. In year 11, there would be a savings of $80,000.

RESULT:APPROVED
Oct 9, 2014 7:00 PM Video City Council Regular Meeting
RESULT:APPROVED. [UNANIMOUS]
AYES:John M. Connolly, Mary Jo Rossetti, Dennis M. Sullivan, William A. White Jr., Matthew McLaughlin, Maryann M. Heuston, Robert J. McWatters, Tony Lafuente, Mark Niedergang, Rebekah L. Gewirtz, Katjana Ballantyne